RULES & GUIDELINES UNDER MCA OR IEPF AUTHORITY:
- Ministry of Corporate Affairs, Government of India has notified the Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Second Amendment Rules, 2017 (“IEPF Rules”). According to the said IEPF Rules, Companies are required to transfer such shares for which dividend has not been claimed for 7 consecutive years, to the DEMAT account of IEPF Authority.
- NOTE 1:If you have not claimed dividends for the last 7 years and accordingly in terms of the provision of Companies Act, 2013 and IEPF Rules, the Company has transferred the shares, held by you under the Folio by cancelling the original share certificate registered in the names of the shareholders and issuing duplicate share certificate in lieu of the original share certificate held in the name in Single OR J/T and transmitting the same to the DEMAT account of IEPF Authority.
- NOTE 2:Thereafter, the original share certificate would automatically stand cancelled and deemed non-negotiable or not tradable. Equity shares held under the Folio. Please note that no claim shall lie against the Company in respect of unclaimed dividend amount and shares transferred to IEPF pursuant to the IEPF Rules.
- CLAIM PROCESS:In terms of Section 124 (6) of the Companies Act, 2013 and Rule 7 of the IEPF Rules, you can claim the said shares and also the unclaimed dividends from the IEPF Authority by making an application in e Form IEPF 5 online, available at www.iepf.gov.in after complying with their procedural requirements. Please refer to the annexure for the unclaimed dividends. (Annexure to be enclosed, giving unclaimed dividends for 7 consecutive years).
Process to be followed to claim the dividend and shares transferred to IEPF:
- Download the form IEPF-5 from the website of IEPF (http://www.iepf.gov.in) for filing the claim for refund. Read the instructions provided on the website/instruction kit along with the e-form carefully before filling the form.
- After filling the form save it on your computer and submit the duly filled form by following the instructions given in the upload link on the website. On successful uploading an acknowledgement will be generated indicating the SRN. Please note the SRN for future tracking of the form.
- Take a printout of the duly filled IEPF-5 and the acknowledgement issued after uploading the form.
- Steps to be followed after Form upload:
- i) Print out of duly filed claim form with claimant signature.
- ii) Copy of the Acknowledgement
iii) Indemnity Bond (Original) with claimant signature (As per given in Annexure II) to be executed.
- On a non judicial Stamp Paper of the value as prescribed under the Stamp Act (according to state) if the amount of the claim is Rs10000/- or more.
- On a plain paper if the amount claimed does not exceed Rs10000/-
- In case of refund of shares, on a non judicial Stamp Paper of the value as prescribed under the Stamp Act.
- Advance Stamped receipt (Revenue affixed) with signature of claimant and two witnesses.
- In case of refund of matured deposit or debenture, original certificate thereto
- Copy of the ADHAR CARD (For Indian National) self attested
- Proof of Entitlement (certificate of share/Interest warrant application No., Company letter etc.)
- Cancelled Cheque leaf
- Copy of the Passport, OCI and PIO card in case of foreigners and NRI
- Other Optional document, if any
- A copy of your Client Master Statement issued by your DP (Depository Participant) duly attested by same DP. (For Shares Credit directly in your DEMAT Account)
IMP NOTE: Submit all the above and self-attested copy of e-form along with the other documents as mentioned in the Form IEPF-5 including “ENTITLEMENT LETTER” to Nodal Officer (IEPF) of the company at its registered office in an envelope marked “Claim for refund from IEPF Authority”.